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Appointment automation

Cut down on missed appointments.

Clients book appointments then forget, or don't show up, and you lose the slot without time to fill it.

Find my automationsfrom €400

Friday, 6 pm. The day before.Marie gets a reminder, without you thinking about it.

She replies “1” to confirm.Ten seconds, and it's done.

The slot turns green in your calendar.You know who's coming tomorrow.

Sonia can't make it? Her slot opens up.In time to offer it to someone else.

Fewer empty chairs. No calls to make.Reminders go out on their own, every day.

How it gets set up

  1. 1

    We start from your calendar

    Booking tool, Google Calendar or paper diary: we adapt to what you use.

  2. 2

    We set up the reminder

    Timing, channel (SMS or WhatsApp) and message, in your tone.

  3. 3

    We connect and test

    In 1 to 5 days. Replies “1” or “2” update your calendar.

What do no-shows cost you?

Adjust to your business. The result is indicative.

Cost of no-shows
…

Example assumption: reminders prevent half of the no-shows. No reminder can guarantee every client shows up.Find my automations

What changes

Before

  • Reminders sent manually, when remembered
  • Forgotten or missed appointments
  • Slots freed up too late to be filled
  • Tracking in a paper diary or scattered notes

With SAPOTIA

  • Reminders sent automatically before every appointment
  • Fewer forgotten appointments and no-shows
  • Slots freed up in time when there's a conflict
  • Centralized tracking

Frequently asked questions

Do I need online booking software for this to work?

Not necessarily. We look together at how you currently manage appointments (calendar, booking tool, or notebook) to define the right reminder scenario.

Is the reminder sent by SMS or WhatsApp?

It depends on the tools available and your clients. We choose the channel best suited to your business together, sometimes both.

Does this guarantee no appointment will ever be missed?

No. An automatic reminder reduces forgotten appointments, it can't guarantee every client will show up. It's a safety net, not an absolute promise.

How long does this take to set up?

Most automations of this kind are up and running in 1 to 5 days.

The other automations

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Let's see what you can automate.

Tell me how you work today. I'll tell you what can run on its own.

Find my automationsBook a free call

15 min · No commitment